Computer Circuit Board

DATA RETENTION AND PRIVACY POLICY

Privacy Policy

Your privacy is important to us. It is Sugoii Tech's policy to respect your privacy regarding any information we may collect from you across our website, products, and other sites we own and operate.

We only ask for personal information when we truly need it to provide a service to you. We collect it by fair and lawful means, with your knowledge and consent. We also let you know why we’re collecting it and how it will be used.

We only retain collected information for as long as necessary to provide you with your requested service. What data we store, we’ll protect within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification.

We don’t share any personally identifying information publicly or with third-parties, except when required to by law.

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and practices of these sites, and cannot accept responsibility or liability for their respective privacy policies.

You are free to refuse our request for your personal information, with the understanding that we may be unable to provide you with some of your desired services.

Your continued use of our website will be regarded as acceptance of our practices around privacy and personal information. If you have any questions about how we handle user data and personal information, feel free to contact us.

This policy is effective as of 1 September 2021.

Data Retention

Sugoii Tech seeks to ensure that it retains only data necessary to effectively conduct its program activities and work in fulfilment of its mission. The need to retain data varies widely with the type of data and the purpose for which it was collected. Sugoii Tech strives to ensure that data is only retained for the period necessary to fulfil the purpose for which it was collected and is fully deleted when no longer required. This policy sets forth Sugoii Tech's guidelines on data retention and is to be consistently applied throughout the organization.


Scope

This policy covers all data collected by Sugoii Tech and stored on Sugoii Tech owned or leased systems and media, regardless of location. It applies to both data collected and held electronically (including photographs, video and audio recordings) and data that is collected and held as hard copy or paper files. The need to retain certain information may be mandated by federal or local law, federal regulations and legitimate business purposes, as well as the EU General Data Protection Regulation (GDPR).


Reasons for Data Retention

Sugoii Tech retains only that data that is necessary to effectively conduct its program activities, fulfill its mission and comply with applicable laws and regulations. Reasons for data retention include:

  • Providing an ongoing service to the data subject (e.g. sending a newsletter, publication or ongoing program updates to an individual)

  • Compliance with applicable labour, tax and immigration laws.

  • Other regulatory requirements.

  • Security incident or other investigation.

  • Intellectual property preservation.

  • Litigation.


Data Duplication

Sugoii Tech seeks to avoid duplication in data storage whenever possible, though there may be instances in which for programmatic or other business reasons it is necessary for data to be held in more than one place. This policy applies to all data in Sugoii Tech's possession, including duplicate copies of data.


Retention Requirements

Sugoii Tech has set the following guidelines for retaining all personal data.

  • Website visitor data will be retained as long as necessary to provide the service requested/initiated through the Sugoii Tech-ownd websites.

  • Contributor data will be retained for the year in which the individual has contributed and then for five years after the date of the last contribution. Financial information will not be retained longer than is necessary to process a single transaction.

  • Event participant data will be retained for the period of the event, including any follow up activities, such as the distribution of reports, plus a period of two years;

  • Personal data of subgrantees, subcontractors and vendors will be kept for the duration of the contract or agreement.

  • Consultant (both paid and pro bono) data will be held for the duration of the consulting contract plus ten years after the end of the consultancy.

  • Data associated with tax payments (including payroll, corporate and VAT) will be held for ten years.


Data Destruction

Data destruction ensures that Sugoii Tech manages the data it controls and processes it in an efficient and responsible manner. When the retention period for the data as outlined above expires, Sugoii Tech will actively destroy the data covered by this policy. If an individual believes that there exists a legitimate business reason why certain data should not be destroyed at the end of a retention period, he or she should identify this data to his/her supervisor and provide information as to why the data should not be destroyed. Any exceptions to this data retention policy must be approved by Sugoii Tech's data protection offer in consultation with legal counsel. In rare circumstances, a litigation hold may be issued by legal counsel prohibiting the destruction of certain documents. A litigation hold remains in effect until released by legal counsel and prohibits the destruction of data subject to the hold.


Data Deletion Request

If you need to delete data from the services Sugoii Tech offers for any reason, then you can send a data deletion request for its removal. You need to prove that you have the data ownership or full permission on your account. Please contact our support centre for this request.


Data Residency

Data residency refers to the physical or geographic location of an organization's data or information. Many organizations in both the public and private sectors have data residency requirements, driven by a variety of factors.

More Information

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. However if you are still looking for more information then you can contact us through our official website:

https://www.sugoiitech.com